AfterSchool - Quick Data Entry Tools for Batch Editing

AfterSchool - Quick Data Entry Tools for Batch Editing

Data entry can be a tedious process. The Quick Data Entry Tools give you the ability to efficiently review and update key information associated with their participants. Images below in this guide may be slightly different than your screen. Please contact your system administrator with questions.

Important notes about working with Quick Data Entry Tools

  1. Save frequently when working with any of the quick data entry tools.
  2. Save data entry time and improve the accuracy of academic information by sending data from your Student Information System to TransAct via our secure data uploads site (https://datauploads.datapropeller.com)

Access Quick Edit Tools

  1. In your left-hand navigation menu, click ‘Registration’
  2. Click ‘Access Tools’ 



  3. The Quick Edit Tools screen will open, click a tab in the left, blue menu.  (below are examples of quick edit tools options)

Fill in Missing Demographics

  1. Select ‘Edit Demographics’ from the dropdown list



  2. Select a demographic field from the drop-down (a list of participants missing these data will populate)
  3. Enter the values for the participants
  4. Click ‘Save’

Tip

  1. If no participants appear in the list after selecting a demographic field in Edit Demographics, all participants have a value in that field.

Add/Edit Test Scores

  1. Select ‘Edit Tests by Test’ from the dropdown list



  2. Select a School Year and Test(s) from the drop-down menus
  3. Add or edit test scores
  4. Click ‘Save’

Add/Edit Grades by Student (useful when entering grades from report cards)

  1. Select ‘Edit Grades by Student’ from the dropdown list



  2. Select a School Year, Grading Period and Participant from the drop-down menus
  3. Add or edit grade data
  4. Click ‘Save’

Add/Edit Unweighted GPA, In-School Suspensions, and School Attendance Rates

  1. Select ‘Edit APR Outcomes’ from the dropdown list



  2. Select the outcome for which you have data to enter
  3. Select a School Year(s)
  4. Add or edit outcome data
  5. Click ‘Save’
  1. In the left blue menu, click ‘Print Survey/Enter Responses’



  2. Select the survey and participant
  3. Complete the survey
  4. Click ‘Save’

Tip

  1. Surveys can be taken by the respondent online through the Survey Portal without the paper! See your grant administrator or contact your TransAct Account Manager with questions.

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