After School - Build a Group Roster

After School - Build a Group Roster

Group rosters can be used to minimize the amount of paper, ink, and time needed to track attendance for a set of participants that move collectively from one session to another. A group could be participants that attend the same sessions together on a given day, part of a bussing list, by grade level, or for any other reason you may have to group particular participants together. 

Create a Group

  1. In your left-hand navigation menu, click ‘Rosters’
  2. Locate the ‘For a Group’ card



  3. Click ‘Build Roster’

Add a New Group

  1. Click the green ‘Add a Group’ button, at the top of the screen.
  2. Enter the Group Name and Staff Member associated with the group



  3. Click ‘Save and Close’
  4. Your new group will now appear in the Group list at the bottom of the screen

Notes

  1. Groups are site- and term-specific. So, new groups will need to be established at the start of each new term.
  2. Click a group name to edit the group

Add Participants to a Group

  1. Check the box to select the Group for which you wish to build a roster.
  2. Click ‘Select Participants’



  3. You will be taken to the next screen to select participants.

Select Participants 

  1. Select participants using the options at the top of the screen. (By Name or Barcode, From Registration List,  From Session Roster, From Group Roster, or By Search)



  2. Click ‘Review Roster’ to advance to the next screen 

Review Roster

  1. Review the list of participants
  2. Click on a participant name to remove it from the list



  3. Click ‘Save Roster’ 

    • Related Articles

    • AfterSchool - Taking Attendance with Rosters

      If you've created a Roster as a list of participants (see Build a group roster or Build a roster for a session for more information), it can make it easy to take attendance. You can choose a list or roster of expected participants and remove those ...

    • After School - Build Rosters for Multiple Sessions at Once

      Build a Roster for Multiple Sessions In your left-hand navigation menu, click ‘Rosters’ Locate the ‘For Multiple Sessions’ card Click ‘Build Roster’ Select a Participant Select a participant using either, ‘By Name or Barcode’ or ‘From Registration ...

    • After School - Build a Roster for a Session

      Create rosters of participants that regularly attend or are enrolled in a specific session. This can make taking attendance easier. Build a Roster for a Session In your left-hand navigation menu, click ‘Rosters’ Locate the ‘For a Session’ card Click ...

    • AfterSchool - Taking attendance with Rosters

      Taking attendance with Rosters If you've created a Roster as a list of participants (see Build a group roster or Build a roster for a session for more information), it can make it easy to take attendance. You can choose a list or roster of expected ...

    • After School - Print a Roster

      Printed rosters can be used to record participation in sessions or as sign-in/out sheets. Print a Roster In your left-hand navigation menu, click ‘Rosters’ Scroll to the Print a Roster section Locate the card for the roster you wish to print Click ...